★★★★★ClickUp expertise trusted by 300+ teams across US, Canada and UK
ClickUp System Design & Implementation Services to Skyrocket Your Team's Productivity & Organization
ClickUp solves problems for teams that use it, but not automatically, and not on its own. We design your ClickUp system around how your team actually works, then build it one process at a time, so it gets adopted instead of abandoned.
- ✓We map your process before we touch ClickUp
- ✓You approve a full demo before we build anything
- ✓We stay hands-on through training and adoption
No pitch, no pressure, just a conversation about your goals.
Illia explains it himself, in ~15 minutes
- The #1 reason ClickUp projects get abandoned (and it's not the software)
- How ClickUp Design & Demo works before you commit to implementation
- How pricing works, and how many hours a typical project takes
Why most ClickUp setups fail
ClickUp helps teams solve problems. It rarely solves them on its own.
It's a trap we all fall into, including us. You've got a problem, so the instinct is to go find a subscription that fixes it. Buy the software, and the problem's solved. Except it isn't. There's groundwork that has to happen first, or the system just becomes one more login nobody uses.
That's why our starting question is never "what ClickUp feature to use?" It's "how do you do the work right now?" Features are the fun part to talk about, but unless we understand your actual process first, even a well-built system won't stick.
Our approach
We don't implement ClickUp all at once, we do it one process at a time
Trying to move an entire business into ClickUp in one project is how you end up with an expensive system nobody uses. We build one workflow at a time (accounts payable, client delivery, purchase orders, etc.), so scope stays concrete, and it's always clear when a piece of work starts and when it's actually done.
Design & Demo
~2 weeksSessions 1–2 (1 hr each): we walk through the process you want to focus on, how it works today, who's responsible for what, where it breaks down.
Between sessions: we turn that into a visual workflow diagram and bring it back for review. This step alone tends to surface questions your own team didn't know it had.
Design: once the process diagram is confirmed, we design the ClickUp system around it, mapping it to the other tools you already use.
Session 3 — Demo: we present the finished design and demo the working system to you and your team. No automations or integrations yet, the point is for you to see exactly what the result looks and works like before investing in building it.
Implementation
2 weeks – 2–3 months, scope-dependentOnce you sign off on the design, we build it out - automations, integrations, the full system.
We put real weight on training and adoption here, since poor adoption (not bad system design) is the #1 reason these projects fail.
Support
After launch, we stay on to maintain your automations and integrations, and to implement changes as your process evolves.
What's included
In the order it happens, start to finish.
- Workflow diagram & process mapping
- Custom ClickUp system design
- Live demo before any build work starts
- Timeline & budget game plan
- ClickUp structure: Spaces, Folders & Lists built around your process
- Views & dashboards tailored to how each role needs to see the work
- Automations & integrations, built with tools like Zapier, Make.com & n8n
- ClickUp AI & Superagents, set up where they actually save time
- Team walkthroughs & adoption support
- Ongoing maintenance of automations & integrations
Pricing
Simple, hourly pricing. Pay only for the hours you need
We bill hourly against a prepaid block of hours, giving you full visibility from day one. Every session and deliverable is tracked and tied directly to the project phases outlined above. At the end of each prepaid block, you’ll receive a detailed timesheet showing exactly where your hours went, giving you complete transparency and keeping us accountable for every hour billed.
30 hours
$95$75/hrSave 21%
$2,250 total
A focused implementation with a valuable initial result.
Get started50+ hours
$95$65/hrSave 32%
Starting at $3,250
Larger implementations & multi-workflow projects.
Get startedGood to know
Most single-workflow projects (no complex integrations) run 20–30 hours. More complex workflows — heavier integrations, multiple systems involved — typically run 40–60 hours.
Every hour maps to a session or deliverable in the phases above, so you always know what you're paying for as the project moves.
A detailed report is shared at the end of every prepaid block: a full breakdown of where the time went, for your records and ours.
Need more? Purchase additional hours from the same tiers above. Unused hours expire 60 days after payment.
Results
Real teams, real ClickUp systems
These are real people at real companies, most are easy to find on LinkedIn. Many shared their feedback months or even years later, because what matters is not only how the system feels at launch, but how well it works over time.
Ben Earley
Co-Founder & CEO, Holt
★★★★★
We had been using ClickUp for five years and were moderately capable users, but we needed someone to take our process-building to the next level. That person was Illia. Over the course of many in-depth meetings, he fleshed out our product needs and translated them into a ClickUp process involving many other SaaS tools.
Ayo Disu
Founder, Octillion Capital Partners
★★★★★
Working with Illia has been an excellent experience. He played a key role in supporting our consumer brand and helped us build out a ClickUp system that has been incredibly effective for our operations. He is professional, highly skilled in system building, and was truly great to work with throughout the entire process.
Ioana Holt
Co-Founder & Creative Head, Holt
★★★★★
Working with Illia has been a game-changer for us. Automated ClickUp systems helped us reduce administrative time per reservation and focus more on delivering exceptional guest experiences.
Shelby Drum
Academic Program Manager, Path To College
★★★★★
Working with Illia on project buildouts, automations, and CRM-related technical issues has been incredibly helpful. He is always responsive and communicative whenever issues arise or we have requests for technical buildouts. Every issue or request has been met with effective solutions and timely results.
Kevin Evanetski
Owner, SocialYeah
★★★★★
Our social media agency is small but mighty: seven people managing over 40 clients and producing hundreds of videos every month. Now, opening new tasks takes one click of a button—or sometimes NONE, as Illia helped us set up automations for tasks that recur monthly. Making this process easier allows us to spend less time on monotonous operations and more time expanding our business!
Jonathan Du Plessis
Manager of Solar Development, BlueSky Utility
★★★★★
We worked with Illia on a particularly challenging project, and at the outset we weren't sure how it would come together. From day one, Illia exceeded our expectations. He provided thoughtful recommendations, designed practical solutions, and helped us seamlessly implement a system that allows us to reach thousands of customers with just a few clicks, all while integrating with the platforms we were already comfortable using.
Ashley Flangan
Director of Content & Operations, SocialYeah
★★★★★
Before working with Ilia, our old management software was extremely manual and we knew it was slowing us down. For a long time, we talked about switching to something like ClickUp, but the thought of actually doing it always seemed so daunting for our small team who already had a very full workload. Now, our tasks are much easier to open and manage, and a lot of them are even set up on automation.
Jean O'Donnell
COO, Donate For Charity
★★★★★
Illia played a key role in helping my small business shift from traditional methods to automated system. He was always patient, understanding that I didn't know what I didn't know. He explains things clearly. I highly recommend Illia for your solutions!
Mahmoud Elsaid
Owner, ContentWish
★★★★★
Excellent experience. I hired Ilya to build an entire system for my business on ClickUp, and within a couple of months, we had a streamlined process that works perfectly! He delivers on time, understands business needs, communicates very well, and gets the job done. Highly highly recommended.
Mikaela Wahl
Operations Manager, Pioneer Pastures
★★★★★
Illia was wonderful to work with throughout the entire process. He was communicative, patient, and took the time to truly understand our team's needs before building our ClickUp system. I would highly recommend Illia to anyone looking to build efficient systems and streamline their workflows in ClickUp.
Jack Telford
CEO, Ascent M&A Consulting
★★★★★
Illia streamlined our systems, integrating ClickUp with Pipedrive and Google Drive, enabling us to handle 50% more projects with the same team resources.
Maria Cahuao
Accounting Clerk, Evolve Technologies
★★★★★
Illia is an outstanding automation expert. Having worked with him on ClickUp integrations across two different companies, I can confidently say that he is a game-changer. What I value most about Illia is his ability to break down complex processes into clear, actionable plans. He always keeps you informed about his progress and ensures that every part of the automation is set up correctly.
Kacper Staniul
Founder, Scrapelabs
★★★★★
Working with Ilya was a great pleasure.
Gurgen Bagdasarian
Owner, Ararat Pharmacy
★★★★★
Working with Illia was a very positive experience. He took the time to understand how our business operates, the exact unique requirements for our project. He asked the right questions, and helped us think through the system in a structured way. Equally importantly, he considered all the possible edge cases of the solution design; you often don't realize how important these are.
Vincent Renaud
Founder & CEO, Groupe Sparkwise
★★★★★
Ilya is an excellent ClickUp expert, smart and honest. I highly recommend him to any company!
Saad Chaudhri
Owner, Gemini Accounting Services
★★★★★
We provide financial services to both businesses and individuals, and our business and team were growing. It became increasingly difficult to track deliverables across multiple clients. Illia helped us develop a much stronger operational foundation in ClickUp, which allowed us to scale properly and implement automations as our business evolved.
Justin Corres
Founder, Fluenti Marketing
★★★★★
Ilya did a great job and highly recommend him for any ClickUp setup and optimizations!
Waseem Safdar
GTM and Sales Enablement
★★★★★
I had a fantastic experience learning ClickUp during a 1-on-1 training session. The explanations were incredibly clear and practical, which helped me immediately apply what I learned to my work.
Meet your ClickUp expert
Illia Shevchenko
Lead ClickUp Consultant, System IntegratorsI've spent 7+ years working with CRM and project management systems. ClickUp was the first platform I used as a project manager, and it has remained at the center of my work ever since.
I started my career as a Python developer, which gave me the technical foundation to build automations and integrations beyond a standard ClickUp setup. From there, I moved into project management and used ClickUp to run my own projects every day. When I began freelancing, clients started asking me to implement ClickUp across their entire businesses—not only manage individual projects.
That combination of technical experience and hands-on project management shapes how I build systems today. I've also worked with many other CRM and project management tools, so I understand what ClickUp does well, where its limitations are, and when another tool or automation is needed.
A few years ago, I started System Integrators. We're a small, focused team helping companies design, implement, and automate ClickUp systems that support their growth. The approach outlined on this page comes from what we've learned project after project about building systems teams continue using long after implementation.
Questions
Frequently asked
How much does a project usually cost?
Most single-process projects fall in the 20–30 hour range (~$2,250 at current rates); more complex, multi-integration workflows typically run 40–60 hours.
How long does a project take?
Design & Demo takes about 2 weeks. Implementation ranges from 2 weeks to 2–3 months depending on the size and complexity of what was designed.
Do you build my entire ClickUp system at once?
No, we implement one process at a time (e.g. accounts payable, then client delivery, then purchase orders), so scope stays concrete and each system component can be evaluated on its own before moving to the next.
What happens on the free 30-minute call?
We talk through your goals with ClickUp and I give you a realistic sense of what the project could look like.
Will my team actually use it, or will it become another dead tool?
Adoption is the reason most ClickUp projects fail, not bad system design. That's why Design & Demo includes visual "how you use it" walkthroughs for your team, and why training and adoption are a formal part of Implementation, not an afterthought.
Does the demo include working automations?
No, the demo shows you the finished structure and design so you can approve it before we invest time building automations and integrations.
What happens if I run out of hours mid-project?
You can purchase additional hours from the same package tiers above at any time.
Do unused hours expire?
Yes, hours expire 60 days after payment.
Ready when you are
Let's map your first ClickUp workflow
30-minute conversation about what's slowing your team down and how ClickUp systems can help.
📆 Schedule a 30-minute intro